Executive Assistant

3w3 weeks ago

Nomura

London, GB · Full-time · £45,000 – £65,000

About this role

Nomura Asset Management seeks a self-motivated team player for the permanent Executive Assistant role within the NAM UK Assistant Team of 3 FTE. The ideal candidate brings previous experience in a similar role to prioritise individual and team workloads. They deliver high quality, accurate work meeting standards for internal and external parties.

Day-to-day involves managing complex diary schedules and coordinating high-level meetings across multiple time zones and stakeholders. Handle comprehensive travel arrangements including international flights, accommodation, ground transportation, and visas. Process expenses and support travel, event, and roadshow planning.

Based in the NAM UK Admin Team, the largest overseas office headquartered in Tokyo, supporting around 100 staff across NAM UK and NAM EU London Branch. Serve as departmental liaison and primary point of contact for ad-hoc requests. Coordinate international visitors, guests, and executives with smooth itineraries.

Prepare meeting materials, record accurate minutes, and maintain organised document repositories for seamless information flow. Join a global financial services group connecting markets East and West through Wealth Management, Investment Management, and Wholesale divisions. Thrive in a fast-paced environment with disciplined entrepreneurship and thought leadership.

Requirements

Previous experience in a similar role in an EA capacity
Skilled in diary management and managing multiple calendars
Attention to detail with excellent organisational ability
Excellent people and communication skills with confidence liaising with senior stakeholders
Very strong organisational skills
Proactive and flexible approach with limited need for direction or supervision
Ability to work effectively under pressure and in a fast paced environment

Responsibilities

Manage complex diary schedules and coordinate high-level meetings across multiple time zones and stakeholders
Coordinate comprehensive travel arrangements including international flights, accommodation, ground transportation, and visa requirements
Plan travel, events, and roadshows
Process expenses
Organise and book meetings, circulate notes, manage internal administrative processes, and handle ad-hoc tasks such as printing and courier bookings
Plan itineraries for visiting clients, guests, and executives from global offices
Serve as primary point of contact for the department, managing ad-hoc requests and providing responsive support
Prepare meeting materials, record accurate minutes, and maintain organised document repositories