Talent Acquisition Coordinator - Level 2

1w1 week ago

Quilter

London, GB · Full-time · £30,000 – £40,000

About this role

Quilter plc is a leading UK wealth manager overseeing £141.2 billion in customer investments across Affluent and High Net Worth segments. It offers financial advice, investment platforms, multi-asset solutions, and discretionary fund management. The business is transforming to become more customer-centric with bold ambitions.

As a Talent Acquisition Coordinator, act as a tactical and operational enabler for experienced Talent Acquisition Business Partners. Own the operational and administrative backbone of recruitment to improve efficiency, consistency, and candidate experience. Work cross-functionally with HR Operations and HR Business Partnering for seamless processes.

Handle key tasks like end-to-end interview scheduling, managing recruitment inboxes, ATS data in Workday, and onboarding coordination. Exercise sound judgement to act independently or escalate, while managing competing priorities with attention to detail and diplomacy. Communicate clearly and professionally across stakeholders and time zones.

Trusted as a go-to operational partner, anticipate TA team needs and proactively suggest practical improvements. Bring an enthusiastic, innovative approach to streamlining processes and enhancing candidate experience. Join at the perfect time in a modernising business that challenges and evolves.

Requirements

Sound judgement to act independently and escalate appropriately
Clear and professional communication while managing competing priorities
High attention to detail, diplomacy, and rigour in operational tasks
Ability to anticipate TA team needs and suggest practical improvements
Proficiency in ATS systems like Workday for data management and reporting
Experience coordinating diaries and interviews across multiple stakeholders and time zones
Proactive approach to chasing actions and enhancing candidate experience
Enthusiastic and innovative mindset for streamlining recruitment processes

Responsibilities

Own end-to-end interview scheduling and rescheduling across multiple roles and stakeholders
Coordinate availability between candidates, hiring managers, and interview panels across time zones
Manage shared recruitment inbox, responding to candidate and stakeholder queries within service levels
Proactively chase actions such as interview feedback, availability requests, and outstanding documentation
Ensure compliance with internal processes, data quality standards, and audit requirements in Workday
Maintain clean data and produce regular recruitment activity and status reports
Act as bridge between Talent Acquisition and HR Operations for smooth onboarding
Coordinate pre-employment processes